To be a successful project manager – especially in investigative journalism or cross-border collaborations like those described in the GIJN guide – you need a blend of soft skills, hard skills, and technical know-how. Here’s a breakdown of the essentials:
🧠 Soft Skills (People & Leadership)
These are the interpersonal abilities that help you lead, communicate, and adapt:
- Communication: Clear, empathetic, and timely communication across diverse teams and stakeholders
- Leadership: Inspiring and guiding teams without micromanaging; setting the tone and culture
- Problem-solving: Navigating unexpected challenges with calm and creativity
- Time management: Prioritizing tasks and keeping projects on track
- Adaptability: Pivoting when plans change or new information emerges
- Conflict resolution: Mediating disagreements and maintaining team harmony
- Emotional intelligence: Understanding team dynamics and responding with empathy
🛠️ Hard Skills (Project Execution)
These are learned competencies that help you manage the nuts and bolts of a project:
- Planning & scheduling: Creating timelines, setting milestones, and adjusting as needed
- Budgeting: Estimating costs, tracking expenses, and staying within financial limits
- Risk management: Identifying potential threats and preparing contingency plans
- Documentation: Keeping records, templates, and reports organized and accessible
- Negotiation: Aligning team goals with external partners, funders, or vendors
💻 Technical Skills (Tools & Systems)
These help you leverage technology to streamline collaboration and security:
- Project management software: Proficiency with tools like Trello, Asana, or Gantt charts
- Secure communication: Using encrypted platforms like Signal or ProtonMail
- Digital hygiene: Managing passwords, access controls, and secure file sharing
- Data visualization: Presenting findings or progress in clear, compelling formats
- Tool selection: Choosing the right tech stack based on team size, budget, and needs
🧩 Bonus Traits for Investigative Journalism Projects
- Cultural sensitivity: Navigating cross-border collaborations with respect and awareness
- Legal literacy: Understanding media law, defamation risks, and source protection
- Editorial awareness: Knowing when to defer to the editorial lead and when to step in operationally
Conclusion
Whether you are working on a cross-border investigative project or coordinating a local collaboration, the success of your role as a project manager depends on your ability to balance these diverse skills. By strategically deploying soft skills, hard skills, and technical knowledge, you can not only execute projects efficiently, but also create a safe, inclusive, and productive working environment. Keep learning, keep listening, and keep building trust – that is the key to impactful journalism.
Happy collaborating!!
PS interested in more and present in Kuala Lumpur during the GIJC25? Join my workshop! Project Management Best Practices for Leading Investigations – Session – #GIJC25
Project Management in Investigative Journalism 